Independent reports documenting a property’s condition at a specific point in time.
A Condition Report provides a clear, surface-level overview of a property’s condition at a specific point in time. It focuses on the state of repair, maintenance issues, and any visible defects, offering an impartial snapshot of the property’s condition.
Condition Reports are commonly used following refurbishments, repairs, or during an ongoing tenancy where an updated record of condition is required.
These reports provide a clear overview of a property’s condition as part of a professional property inventory in London, Essex and Kent.
What is a Condition Report?
A Condition Report is a written document that assesses the condition of a property at a specific moment in time. It records the condition of fixtures, fittings, surfaces, and visible elements, highlighting any defects, damage, or maintenance concerns present at the time of inspection.
Unlike a full inventory, a Condition Report does not focus on contents. Instead, it provides an objective record of the property’s condition, making it particularly useful after significant refurbishments, repairs, or maintenance works have been carried out during a tenancy.
We have created a list of 6 key reasons why a Condition Report is important:
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- Evidence in Disputes: A Condition Report can be used as impartial evidence in disputes relating to damage or repairs, providing a clear and objective record of the property’s condition.
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- Transparency: Condition Reports promote transparency by ensuring landlords, tenants, and managing agents have a shared understanding of the property’s condition at the time of inspection.
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- Professional Property Management: Providing a Condition Report demonstrates a professional approach to property management and shows a commitment to maintaining clear and accurate records.
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- Tenant Confidence: Clear documentation of the property’s condition can help build trust between landlords and tenants, improving communication and tenant confidence.
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- Insurance & Valuation Purposes: Condition Reports can support insurance claims or valuations by accurately recording the condition of the property and identifying any pre-existing defects.
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- Future Reference: A Condition Report creates a reliable point of reference for tracking changes, repairs, or improvements made to the property over time.
Smoke, Heat & Carbon Monoxide Alarm Compliance
During a Condition Report, we inspect accessible smoke, heat, and carbon monoxide alarms to confirm functionality. Our findings are clearly documented within your inventory or inspection report, supporting landlord compliance and tenant safety.
We recommend using a professionally qualified and experienced company like Inventory One.
Our Condition Reports in London are carried out by experienced, independent inventory clerks.
How it works
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- Book online, by phone or WhatsApp
- We attend the property
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- Your professionally compiled report is delivered within 24-72 hours
Ready to book your Condition Report? Contact Inventory One today for a fast, independent report.
We also offer a full range of property inventory services, including Inventory Make & Check-In, Check-Out, Interim Inspections, and Inventory Make.
View our pricing or check the areas we cover.
Frequently Asked Questions
What is a property inventory and why is it important?
A property inventory is a detailed, impartial record of a property’s condition, contents and cleanliness at a specific point in time.
It plays a vital role in protecting both landlords and tenants by providing clear evidence in the event of disputes, particularly around deposit deductions.
Do you test smoke alarms and carbon monoxide (CO) alarms for compliance?
Yes. During our inspections, we visually check and test accessible smoke and carbon monoxide alarms where applicable.
Their presence, condition and test results are recorded in the report to help landlords demonstrate compliance with current safety regulations.
How quickly will I receive my report?
We understand that timing is crucial. We offer fast turnaround times, with most inventory reports completed within 24-72 hours of inspection. For urgent bookings, same-day or next-day appointments may be available depending on location and access.
What’s included in a professional inventory report?
Our inventory reports include:
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A full room-by-room condition assessment
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Fixtures, fittings and contents recorded in detail
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Cleanliness standards noted
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High-resolution digital photographs
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Smoke, heat and carbon monoxide alarm testing (where accessible)
This ensures a comprehensive and reliable record of the property.
Are your inventory reports compliant with deposit protection schemes?
Yes. All our reports are prepared in line with industry best practice and are suitable for use with TDS, DPS and MyDeposits. Our detailed, impartial reports are designed to support landlords and agents in the event of adjudication.
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